Here are some of the sites I visited in developing this checklist:
Create a personal checklist based on your areas of weakness. Then edit for one problem at a time. Proofread for sentence problems only after you are satisfied with your content, structure, and style.
Be willing to change everything!
Content
- Does the draft have a single, clear focus?
- Have I delivered on my promise to the readers?
- Is every bit of information relevant, or have I left in information that was of interest to me but won’t be to my readers?
- Have I accounted for my readers’ attitudes and emotions toward me and my topic? Have I accounted for my attitudes and emotions toward my readers and my topic?
- Does the beginning encourage readers to read on? Does it state a purpose or grab attention?
- Will each point be clear to the readers?
- Have I used concrete details relevant to my readers to support my points?
- Have I used diverse/appropriate sources and quotes that will be credible to my readers? * Am I being fair and balanced?
- Have I accounted for any legal or ethical issues?
Structure
- Is there a clear beginning, middle, and end?
- Is the information delivered in a logical order for the readers?
- Do my sentences take the reader through a clear line of thought? Is each connected to the one before and the one after?
- Do I have clear transitions that lead the reader from one idea to the next?
Style
- Is my language appropriate for my readers and my discipline or area of writing?
- Have I relied too much on jargon, bureaucratic language, acronyms, clichés?
- Do my readers already have to know what I’m writing about in order to understand how I’ve written about it?
- Are my sentences clear and direct?
- Is my language concrete and specific?
- Have I eliminated unnecessary which/that clauses and other unnecessary words and phrases?
- Have I used active voice and active verbs wherever possible?
- Are my metaphor and similes appropriate for the context and drawn from sources that my readers know?
- Can I read the draft aloud without stumbling?
Sentencing
- Can I track who does what (subject/verb) in every sentence?
- Does my punctuation follow the conventions of my discipline or area of writing?
- Are my sentences too long and complicated? Do I have too many long sentences grouped together?
- Are my sentences short and choppy? Do I have too many short sentences grouped together?
- Are my sentences tangled and broken up with clauses and too many prepositional phrases?
- Do all my sentences tend to start the same way? (“The,” “There,” “I,” etc.)
- Do my sentences seem dull or flat from being built on too many "to be" verbs?
- Am I being repetitious in phrasing? Am I using redundant constructions?
- Am I stuck on the cleverness of my sentences so I can’t rewrite them?
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